Digitization is a major challenge for all organizations. As digital content continues to grow at a fast rate, policies, processes and systems are required to manage demand to help drive business operations and become more effective. This process is also known as digital transformation, and professionals and organizations are increasingly required to adopt global standards and international best practices to improve how digital content is captured, managed and controlled.
Digitization and File Management is the specification of establishing digital controls and accountability frameworks to encourage desirable behavior in the valuation, creation, storage, use, archiving and deletion of digital information. The processes involved include scanning, workflow, Optical Character Recognition (OCR); processes, roles, standards and metrics must be implemented that ensure the effective and efficient use of information in enabling an organization to achieve its goals.
This course provides participants with in-depth knowledge in Digitization as well as with practical skills to help manage, plan, analyze, deliver and support an ever-growing volume of data and information within their organizations. The course covers international best practices, industry regulations, legal requirements, information compliance, auditing and security standards; including National Archives Digitization and Guidelines, Scanning, Archiving and Digital Preservation and ISO 13008 Digital Records Conversion and Migration.
As part of the course, participants carry out group and individual exercises and learn from industry best practice case studies. The best practice can be applied to improve data management within their own organizations
By the end of the course, participants will be able to:
Understand how data and information can be digitized and managed more efficiently and effectively within organizations
Develop action plans for scanning, workflow and integration of digital information to support compliance, audits, legislation
Establish and implement a Data Digitization project, including systems, roles and responsibilities
Manage data against international best practices, including ISO 13008 Digital Records Conversion and Migration
Develop digitization policies and working procedures
Formulate and manage data in accordance to ISO 27001 Information Security standards
Who should attend
This course is suitable for IT professionals, document controllers, auditors, site administrators, general management and anyone tasked with managing and protecting data and information. This also includes professionals already familiar and involved with data management and seeking to build on their fundamental principles of managing data, information and records.
Developing Policies and Procedures
Introduction to Digitization and Standards
Introduction to digitization and file management
Managing structured and unstructured data
Scanning and capture
Metadata, indexing and classification
Enterprise search and archiving
Compliance, Regulations and Digitization ISO 13008
ISO 13008 digital records conversion and migration
Archiving and preservation
Data protection and data privacy
Document and records management compliance
ISO 27001 information security and cyber security
Implementation and Project Management
Developing target operating model
Roles, responsibilities and reporting
Quality management planning
Risk and issue management
Data Digitization IT Solutions
Scanning and Optical Character Recognition (OCR)
Indexing and Metadata
Workflow and business process automation
Enterprise content management systems
Document and records management
Archiving and preservation
Developing Policy, Procedures and Action Plans
Digitization management polices
Develop data lifecycle management procedures and guidelines
Create programme and project implementation action plan
This course is delivered by our seasoned trainers who have vast experience as expert professionals in the respective fields of practice. The course is taught through a mix of practical activities, theory, group works and case studies.
Training manuals and additional reference materials are provided to the participants.
Upon successful completion of this course, participants will be issued with a certificate.
We can also do this as tailor-made course to meet organization-wide needs. Contact us to find out more: firstname.lastname@example.org
The training will be conducted at DATA-AFRIQUE TRAINING CENTRE, Nairobi Kenya.
The training fee covers tuition fees, training materials, lunch and training venue. Accommodation and airport transfer are arranged for our participants upon request.
Payment should be sent to our bank account before start of training and proof of payment sent to: email@example.com